Authoring Activity

Authoring ActivityAuthoring Activity user tasks & user stories

Bea, Gabo Beaumont & horacio

24 August 2026, 15:47

ContentPeople12Comments62Citations81

✅ Handover ⚠️ Shaping / Work in progress ⛔️ Not started

In progress ⚠️

Create and edit a document link

As an Editor, I want to create and manage links in my documents

As an Editor, I want to create and manage links in my documents so that I can connect content to documents or external URLs.

Ready to review with devs

Insert tables

UT - 10 — Insert tables

UI surfaces

Bea need to review what is implemented

Manage content

As an admin or editor, I want to create documents and document collections

As an admin or editor, I want to create documents and document collections so that my space stays structured and navigable. Acceptance criteria 🧠 Key Mental Model Takeaway / Design Creating a document collection on the document browser Document collection default view suggestion when creating ➡ Compact Creating a content block from docs selection Review Folders from Gabo.

Creating and editing a grid

As a user, I want to insert a grid layout into my document and manage its columns, so that I can organize content (images, embeds, files) in a structured multi-column format quickly and without confusion. Inserting a grid Acceptance criteria 1. Insert Grid 2. Add content to grid cells 3. Delete a grid column 4. Add a grid column 5. Create grid from selection

As an Editor, I want to copy content from one document to another so I can edit my documents as I wish

Acceptance Criteria

Ready to review with devs

Edit URL path / versus breadcrumb

✅ Edit URL path

As an editor I want to customise the URL of my documents so that they are short and easy to remember. Design Acceptance criteria

Ready to review with devs

Integrate document settings

UT-13- Integrate document settings

I believe this one we can say is done if we apply the criteria of Be able to do the same things than in document settings but in the doc. itself Image cover needs to give some guidelines in term of size Embed library images option to not have to create images outside Seed Remove icon? I don't see the benefit if we don't have a library. Be able to change font type (but consider admin control)

Ready to review with devs

Done ✅

Edit Content

As an Editor, I want to open, edit, and publish existing content

As an Editor, I want to open, edit, and publish existing content so that I can update or improve it

Contextual document options

As an Editor, I want to explore document contextual options

As an Editor, I want to explore contextual document options so I can use relevant actions for the document.

Merged · 2 versions

As an Editor, I want to move a document

As an Editor, I want to move a document so I can reorganize content

As an Editor, I want to republish a document

The user can " Republish" → (Branching) → also the dialog applies to move.

As an Editor, I want to delete a document

The user can "Delete a document"→ Basic flow Edge Cases UI considerations:

Insert content

As an Editor, I want to add content to a document

As a Editor, I want to add content to a document so that I can create quickly without confusion

Format text, images, videos

As an Editor, I want to select a text, image, and video

As a user I want to select a text, image and video so that I can perform format actions on them.

Modify subdocuments

UT-05—Modify subdocuments

US-5.1 —As an editor, I want to click on a document and access editing options so that I can quickly modify it or perform contextual actions on it. Basic Flow UI considerations: US-5.2 As an editor I want to change subdocument view so that I can design my subdocument the way I wish.

Review document versions

As an user I want to check all document versions history so that I can review versions and restore in case I need Acceptance criteria

Customize reading theme ⚠️

Customize reading theme

As a reader, I want to customise the reading themeso that I can read content comfortably in any environment and according to my personal preferences. Acceptance criteria Basic flow Why a floating toolbar instead of the right panel?

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As an Editor, I want to reference a person or a document

Comment(29 Jul)

As an Editor, I want to add content to a document

Document Changed(24 Jul)

As a user I want to select a text, image, and video

Document Changed(24 Jul)

Customize reading theme

Document Changed(11 Jun)

UT-01. Edit Content

Document Changed(11 Jun)

Review document versions

Document Changed(11 Jun)